Data Privacy Statement - Job Applicants
At CIRCU LI-ION S.A., we are committed to protecting your personal information and ensuring that your privacy is respected. This Data Privacy Statement explains how we collect, use, store, and protect your personal data when you submit your CV and application for employment opportunities with us.
1. Data Collection
When you apply for a position at CIRCU LI-ION S.A., we collect the personal data that you provide, including but not limited to:
- Full name
- Contact details (email address, phone number, address)
- Employment history
- Educational qualifications
- Skills and certifications
- References (if applicable)
- Other relevant information provided in your CV and application materials
2. Purpose of Data Collection
The information you submit is collected and processed for the following purposes:
- To assess your qualifications for current and future employment opportunities
- To communicate with you regarding your application status
- To verify your references and background, where applicable
- To comply with legal or regulatory obligations
3. Legal Basis for Processing
We process your personal data in accordance with applicable data protection laws, including but not limited to the General Data Protection Regulation (GDPR). The lawful bases for processing your data include:
- Consent: By submitting your CV, you consent to the processing of your personal data for recruitment purposes.
- Legitimate Interest: We may process your data to evaluate your suitability for a role and to manage our recruitment processes.
4. Data Retention
We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected. If your application is unsuccessful, we may retain your information for a limited period of two years in case of future job openings, unless you request us to delete your data sooner.
5. Data Sharing
Your personal data will be treated as confidential and will only be shared with:
- Internal staff involved in the recruitment process
- Third-party service providers (e.g., background check agencies) if necessary for the recruitment process, and only with your consent
- Legal or regulatory authorities where we are required to do so by law
We do not sell or rent your personal data to third parties.
6. Your Rights
You have the following rights regarding your personal data:
- The right to access, correct, or delete your personal information
- The right to withdraw consent at any time (without affecting the lawfulness of processing based on consent before its withdrawal)
- The right to restrict or object to the processing of your data in certain circumstances
- The right to request the transfer of your data to another party (data portability)
To exercise any of these rights, please contact us at hr@circuli-ion.com.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction.
8. Contact Us
If you have any questions about this Data Privacy Statement or the processing of your personal data, please contact us at:
CIRCU LI-ION S.A.
Technoport
20, rue du Commerce, L-3895 Foetz
hr@r3robotics.com
+352 54 55 80 410
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.